🧾 Damage Management Module

Comprehensive system for tracking damaged products, managing supplier dispatches, and handling compensation claims with full documentation and reporting.

🚀 Overview

The Damage Management Module provides an all-in-one solution for recording and managing damaged goods. It simplifies workflows involving supplier dispatches, compensation calculations, and stock adjustments—while offering real-time analytics and professional reporting tools.

🔑 Key Features

1. Damage Record Management

Efficiently log and monitor every incident of product damage.

Create Damage Records

• Product Selection: Choose products and variations directly from your inventory.

• Quantity Tracking: Record the exact number of damaged items.

• Location-Based: Associate damages with specific business locations.

• Date Tracking: Capture the date damage was reported.

• Reference Numbers: Auto-generate unique IDs (e.g., DMG-20251027-0001).

Compensation Management

• Multiple compensation bases: Purchase Price, Sell Price, or Manual input.

• Automatic Calculations: System computes purchase value, sell value, and estimated compensation.

• Actual Compensation: Record the exact amount received from suppliers.

Customer/Supplier Association

• Link damage entries to customers or suppliers for transparency.

• Add notes for documentation or communication context.

2. Dispatch Management

Control the movement of damaged goods from reporting to supplier dispatch.

Dispatch Status Tracking

• Not Dispatched, Partial, Full Dispatch, Dispatched (Legacy)

Partial Dispatch Support

• Send out partial quantities with modal-based input forms.

• Automatic remaining quantity calculation and stock adjustment.

Dispatch History

• Complete log of dispatch actions with reference numbers (e.g., DS-20251027-0001).

• Tracks date, location, total quantity, and value.

3. Approval Workflow

Ensure accountability and consistency in damage approvals.

Approval Statuses

• Pending, Approved, Rejected

Automated Stock Management

• Auto-deduct or revert stock upon approval/rejection.

• Tracks all adjustments under /products/stock-history/.

• Generates stock_adjustment transactions for full traceability.

Approval Process

• Change approval status directly from the list view.

• Logs who approved/rejected and when.

• Maintains full audit trail.

4. Dashboard & Analytics

Get real-time insights and trends through intuitive visuals.

Real-Time Statistics

• Damage count by approval status

• Financial summaries: Purchase, Sell, Expected & Actual Compensation

• Quantity metrics: Total, Dispatched, Remaining

Visual Charts

• Monthly Damage Trends (Line Chart)

• Dispatch Status Breakdown (Doughnut)

• Approval Status Overview (Doughnut)

Data Tables

• Top 10 Damaged Products

• Damage by Location

• Recent Records Overview

5. Reporting

Generate detailed, professional-grade reports with export capabilities.

Stock Impact Report

• Displays current, dispatched, and closing stock values.

Advanced Filtering

• Filter by Location, Brand, Category, or Date Range.

• Combine multiple filters for precision.

Export Options

• Copy | CSV | Excel | PDF | Print

Report Design

• Excel-style layout

• Color-coded headers

• Totals and summary rows

• Print-optimized formatting

6. Integration Features

Seamlessly connects with the existing inventory and transaction systems.

Stock Integration

• Automatic deduction on approval

• Real-time updates and audit trails

Transaction Integration

• Creates stock_adjustment entries linked to financial records.

Permission Control
Granular user roles for viewing, creating, editing, and deleting damage and dispatch records.

7. User Interface

Modern, responsive, and intuitive UI built for efficiency.

• Card-Based Dashboard: Animated metrics with gradient styles.

• Responsive Layout: Fully optimized for desktop, tablet, and mobile.

• Excel-Style Reports: Professional blue headers, alternating rows, and export tools.

8. Data Management

Maintain data accuracy, history, and integrity.

• Full audit trail for all records, approvals, and dispatches.

• Automatic reference generation and database-level constraints.

• Safe deletions with cascading cleanup and stock reversion.

9. Installation

Streamlined, guided installation experience.

Multi-Step Setup:

1. License Agreement

2. Installation Progress (real-time updates)

3. Completion Summary

Includes progress bars, database migrations, version tracking, and index setup.

10. Localization Support

• Fully multilingual system with editable language files (Resources/lang/en/damage.php)

• Easy translation and consistent terminology

⚙️ Technical Specifications

Database Tables:

• damage_records, dispatch_damages, dispatch_damage_lines

Core Fields:

• Product & variation tracking

• Location, quantity, price, status, compensation, user, timestamps

API & Routes:

• RESTful controllers with AJAX and modal support

• Print-friendly view templates

Security:

• Permission-based access control

• Superadmin-only installation

• User authorization & input validation

🏭 Use Cases

Retail Stores: Track damaged stock, process supplier returns, and manage claims.
Warehouses: Record receiving damages and monitor supplier dispatches.
Distribution Centers: Track transport damage, handle compensation, and ensure product quality.

💡 Benefits

1. Complete Documentation: Full tracking for all damage activities.

2. Financial Transparency: Compensation and loss monitoring.

3. Stock Accuracy: Automatic, reliable adjustments.

4. Audit Compliance: Detailed action history.

5. Powerful Reporting: Real-time insights and exports.

6. Operational Efficiency: Streamlined approvals and workflows.

7. Data Integrity: Controlled access and validation.

8. Seamless Integration: Works natively with your POS and stock system.